Software for managing boards, general meetings and committees

Make life easier for board members and general meetings

Topboard handles all the complexity for you and lets you focus on
what really matters: efficient and calm decision making.

Agenda editor layout.
Member managementYellow arrow
Agenda EditorYellow arrow
Download all documentsYellow arrow
Personal notesYellow arrow
Votes and pollsYellow arrow
VisiconferenceYellow arrow

Essential features
in a single tool

  • Agenda Editor

    Management of the session by an agenda generator.

  • Member & guest management

    Simply manage access to allow members to confirm their attendance at meetings.

  • Votes & Polls

    Organize the online votes and validate the decisions taken according to the minutes.

  • Records management & archives

    Store and share files and documents from one secure location.

  • Creation of minutes & report

    During the meeting minutes will be updated in real time to all those following the session.

  • Connected with visioconference

    The videoconference integrated into the session makes it easy to follow the progress of the agenda.

  • Boardpack

    Download in one click all the usefull documents for the meeting.

  • Personal notes

    Add strictly personal notes on each agenda item.

  • Shareholders and Company members

    Organize votes according to the share capital or capital contributions of your shareholders or company members.

  • Proxy management

    Delegate voting rights to proxies, with or without voting instructions.

Organize your meetings quickly, efficiently and securely

Less time wasted in organizing

Before the meeting

Session leader

  • Creation of the agenda in a few minutes
  • Send invitations in one click
  • Secure sharing of all documents

Participants

  • Confirmation of participation
  • Personal note takingPersonal note taking
  • Easier preparatory work
1
Model with the list of participants and the possibility to confirm the presence.
Less redundant work

During the session

Session leader

  • Monitoring of progress
  • Votes and polls management
  • Update the agenda

Participants

  • Votes in real time
  • Follow-up of the agenda
2
Voting & polling model
Fewer scattered documents

After the session

Session leader

  • Minutes sent to participants for approval
  • Secure storage of documents
  • Search for past decisions
  • Follow-up of decisions taken

Participants

  • Approval of the minutes in one click
  • 24/7 archive consultation
  • Summary of time spent in meetings
  • Follow-up and reminders of assigned tasks
3
Follow-up of notes & decisions
Switzerland logo

Developed and hosted in Switzerland

ISO 9001 certification logo ISO 27001 certification logo GreenIT logo Logo swiss made hosting

Topboard is a software solution designed and developed in Switzerland. The hosting is also done in Switzerland on Hidora's servers.

The infrastructure is located in two datacenters in Gland (Wadt) and Geneva, both in Switzerland, which are operated by the company SafeHost SA, certified ISO27001, ISO9001 and Green-IT.

Your data is only kept in Switzerland and is in compliance with the RGPD. It remains completely confidential and only accessible according to the access levels you grant to your members.

topboard is perfect for these domains

Board management

Associations, foundations or cooperatives

Executive Committee or Board of Director

Companies

General Meetings of co-owners

Real estate companies

But it is also used by other organizations,
try for free to make your own idea

Antoine Fatio's experience

Manager of Fondetec

topboard has revolutionized the way our foundation organizes its boards. For the past 6 months, we have saved about 10H on the organization and follow-up of each meeting, this may not seem like much, but for us it is a savings of about 10'000.- per year. Beyond the monetary impact, it allows our small team to spend more time with our customers to fulfill missions with higher added value. Today we would not do without.

Jeanne's experience

Administrative Manager at FFPC
With topboard everything is simple. The tool was configured in a few minutes and the handling is natural. Users find their way around easily and we don't have to spend hours explaining it to them. So we really save time! We really like the fact that everything is in one place. The support is excellent and responsive. In short, we are delighted!

Bastien's experience

Project Manager at Nomads Foundation

With the adoption of topboard for the organization and follow-up of our sessions, our foundation has saved precious hours that could be used for the operationalization of our projects while ensuring a decisional follow-up and a traceability of our exchanges fluid and accessible.

Nina's experience

CEO of MNK Group LLC, Geneva

The ease of use of topboard allowed us to quickly set up a super efficient session management tool. This tool really saves us valuable time in organizing and running our sessions.

FAQ - Frequently asked questions

  1. topboard allows the management of boards of directors, general meetings, committees and/or any other session in a digitalized way by proposing in particular a generator of agenda, the planning of meetings, the organization of votes online, the taking of decisions online, the automatically establishment of minutes, the storage and the sharing of files and documents from a single secured place.

  2. topboard is for individuals and businesses (associations, condominiums, foundations, public limited companies, limited liability companies, etc.) needing to organize and manage boards of directors, general meetings, committees and/or any other type of session.

  3. Through multiple features, topboard makes it easy and digitalizes your session. You will no longer need to use paper. topboard offers you the possibility to choose from three types of subscriptions for very attractive prices. By using topboard software, you will save time and optimize the management of your sessions.

  4. Yes, in addition, you can create your agenda online, manage your members and guests, conduct online votes and polls, make personal annotations, upload documents, hold your meeting via video conference, etc.

  5. Yes, when organizing a session, you can at any time propose a vote in connection with certain decisions and/or a poll. The results of votes and/or polls are obtained in real time.

  6. Oui, la gestion des accès et des invités vous permet de définir clairement et simplement les droits d'accès de vos membres et vos invités.

    Concrètement vous pouvez :

    • Utiliser les groupes pour limiter les séances visibles des groupes aux personnes appartenant aux groupes.
    • Limiter sur une période de temps les séances visibles pour chacun des accès.
    • Inviter des personnes externes aux séances, ils receveront l'email avec le procès-verbal et/ou l'ordre du jour, pourront répondre de leur présence ou non, et, le jour de la séance, pourront tout simplement voter.

Try topboard for free!

We are convinced that your organization will adopt topboard instantly, which is why we offer you to organize your first meeting with the software, without obligation.

Book a demo