Collaborative meeting management software for executive and steering Committees, Boards and General Meetings

Make life easier for the members of your
Executive committees,
Boards and General Meetings

topboard takes care of all the complexity of managing your meetings and
lets you focus on what really matters:
efficient and smooth decision-making.

Agenda editor mock-up.
Members managementYellow arrow
Agenda EditorYellow arrow
Download all documentsYellow arrow
Personal notesYellow arrow
Votes and pollsYellow arrow
VideoconferenceYellow arrow

All the essential features
in one tool

  • Agenda Editor

    Meeting management with agenda generator.

  • Members & guests management

    Simply manage access to allow members to confirm their attendance at meetings.

  • Votes & Polls

    Organize the online votes and validate the decisions taken according to the minutes.

  • Document & Archive Management

    Store and share files and documents from one secure location.

  • Creation of minutes & report

    During the meeting the minutes will be updated in real time to all those who are following the meeting.

  • Connected with videoconference

    The videoconference integrated into the meeting allows you to easily follow the progress of the agenda.

  • Boardpack

    Download in one click all the necessary documents for the meeting.

  • Personal notes

    Add strictly personal notes on each agenda item.

  • Shareholders and Associates

    Organize votes according to the capital stock or shares of your shareholders or partners.

  • Proxy Management

    Delegate voting rights to proxies, with or without voting instructions.

Organize your meetings quickly, efficiently and securely

Less time wasted on organizing

Before the meeting

The person in charge of the meeting

  • Creation of the agenda in a few minutes
  • Send invitations in one click
  • Share all documents in a secure way

The participants

  • Confirmation of participation
  • Delegation of votes to a proxy
  • Taking personal notes
  • Facilitated preparatory work
Model with the list of participants and the possibility to confirm attendance.
Less redundant work

During the meeting

The person in charge of the meeting

  • Complete the attendance list
  • Follow-up of the progress
  • Management of votes and polls
  • Update the agenda

The participants

  • Real time voting
  • Follow-up of the agenda
Voting & polling model
Fewer scattered documents

After the meeting

The person in charge of the meeting

  • Sending the minutes to the participants for approval
  • Secure archiving of documents
  • Research of past decisions
  • Follow-up of the decisions taken

The participants

  • Approval of the minutes in one click
  • Consultation of the archives 24/7
  • Summary of the time spent in meeting
  • Follow-up and reminders of assigned tasks
Follow-up of notes & decisions
Logo «Switzerland»

Developed and hosted in Switzerland

Logo Certification «ISO 9001» Logo Certification «ISO 27001» Logo «GreenIT»

topboard is a collaborative software solution designed and developed in Switzerland. The hosting is also done in Switzerland on Hidora's servers.

The infrastructure is located in two datacenters in Gland (Vaud) and Geneva which are operated by the company SafeHost SA, certified ISO27001, ISO9001 and Green-IT.

Your data is only stored in Switzerland and is in compliance with nFADP and GDPR. It remains entirely confidential and only accessible according to the access levels you grant to your members.

topboard is perfect for these areas

Management of Committees and Councils

Associations, Foundations or Cooperatives

Executive committees and Boards of Directors

Companies and Industries in all sectors

General meetings of co-owners

Real estate agencies and Co-ownerships

But it is also used by other organizations,
Try it for free to make your own idea

Antoine Fatio's experience

Director of Fondetec

topboard has revolutionized the way our foundation organizes its meetings. For the past 6 months, we have saved about 10 hours on the organization and follow-up of each meeting, which may not seem like much, but for us it represents a saving of about $10,000 per year. Beyond the monetary impact, it allows our small team to spend more time with our customers to fulfill missions with higher added value. Today we would not do without it.

Frequently asked questions

  1. What kind of service does topboard offer?

    topboard allows the management of executive committees, Boards and General Meetings and/or any other meetings in a digitalized way by proposing in particular a generator of agenda with agenda, the planning of meetings, the organization of online votes, the taking of online decisions, the automatic establishment of minutes, the storage and the sharing of files and documents from a single protected place.

  2. Who can benefit from topboard services?

    topboard is designed for both individuals and companies (associations, co-ownership, foundations, corporations, limited companies, etc.) that need to organize and manage executive committees, Boards and General Meetings and/or any other meetings and/or any other type of meeting.

  3. Why to choose topboard?

    Through multiple functionalities, topboard facilitates and digitizes the holding of your meetings. You will no longer need to use paper. topboard offers you the possibility to choose among three types of subscriptions for very attractive prices. By using the topboard software, you will save time and optimize the management of your meetings.

  4. Is it possible to organize a Board of directors or a General Meeting on the website?

    Yes, you can also create your agenda online, manage your members and guests, conduct online votes and polls, make personal notes, upload documents, hold your meeting via video conference, etc.

  5. Is it possible to organize a vote in real time through the topboard software?

    Yes, when organizing a meeting, you can at any time propose a vote in relation to certain decisions and/or a poll. The results of the votes and/or polls are obtained in real time.

  6. Is it possible to restrict access to external persons?

    Yes, the access and guest management allows you to clearly and simply define the access rights of your members and guests.

    In concrete terms you can :

    • Use groups to limit the visible meetings of the groups to people belonging to the groups.
    • Limit the number of visible meetings for each of the accesses over a period of time.
    • Invite external people to the meetings, they will receive the email with the minutes and/or the agenda, they can decide if they are present or not, and, on the day of the meeting, they can simply vote.

Try topboard for free!

We are convinced that your organization will adopt topboard instantly, which is why we offer you to organize your first meeting with the software, without obligation.

Book your demo